Buyer Tools Library
Procurement Tools for HR Tech Buyers
Structured tools for every stage of an AI recruiting software evaluation — from first shortlist to post-contract go-live. Built for talent acquisition leaders, procurement teams, and HR technology buyers who need documentation to go with their buying decision.
The Library
Seven tools covering the full evaluation cycle. Each page contains the complete tool — structured for direct use without registration or download.
Vendor Scorecard
Score and compare up to four AI recruiting vendors on the five dimensions that determine production success — including fraud prevention, ID verification, modality coverage, live scheduling, bias methodology, and multilingual capability.
7 sections · Updated February 2026
RFP Question Bank
90 procurement questions across eight categories — ready to paste into your RFP or vendor questionnaire.
8 sections · Updated February 2026
Pilot Evaluation Worksheet
A structured framework for running a 60-day pilot — what to measure, when to measure it, and how to make the scale decision.
4 sections · Updated March 2026
Integration Validation Checklist
28 verification steps to confirm your AI recruiting tool integrates correctly before going live with real candidates.
6 sections · Updated March 2026
Pricing Comparison Worksheet
Calculate true 3-year total cost of ownership across up to four AI recruiting vendors — including the costs most pricing pages omit.
5 sections · Updated March 2026
Reference Call Questions
30 questions for reference calls with existing customers — covering integration reality, production performance, and regret.
9 sections · Updated April 2026
Implementation Checklist
A phase-by-phase checklist covering every step from contract signing to full production — including the steps most implementation plans skip.
8 sections · Updated April 2026
How to Use These Tools
Each tool is a structured resource, not a lead-gen download. The content is on the page — copy what you need.
Choose the tool for your stage
The RFP Question Bank and Vendor Scorecard are for active evaluation. The Integration Validation Checklist and Implementation Checklist are for post-contract. The Pilot Evaluation Worksheet bridges both.
Read the intro and instructions
Each tool includes a brief explanation of why it matters and how to use it effectively — including the most common ways buyers misuse evaluation tools and what to avoid.
Copy the content you need
Every tool is formatted for direct copying into a document, spreadsheet, or procurement system. No downloads, no email required.
Browse by Evaluation Stage
Not sure where to start? Use this guide to match the right tool to your current stage.
Building a shortlist
Define your evaluation criteria and structure your vendor questions before demos begin.
Running vendor demos and references
Structure reference calls to go past scripted answers, and build a defensible TCO comparison.
Post-contract: before go-live
Run a complete implementation and verify every ATS integration step before real candidates are affected.
Running a pilot
Define success criteria before the pilot starts and use a structured framework to make the scale decision.
Related Hubs and Resources
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